• HOW TO DO BUSINESS WITH LEWISVILLE ISD PURCHASING

    We welcome those wishing to do business with the Lewisville Independent School District (LISD or the "District"). 
     
    Prospective vendors are encouraged to register with the LISD Bids and Contracts System (Online Supplier Registration).
     
     
    ABOUT LEWISVILLE ISD
     
    Lewisville ISD is located about 25 miles north of downtown Dallas, the communities making up the Lewisville Independent School District offer many small town advantages while still being close to a large metropolitan area.
     
     
    The school district encompasses 127 square miles in the southeast portion of Denton County and serves the cities and communities of Lewisville, Flower Mound, The Colony, Highland Village, Double Oak, Copper Canyon, Hebron, the northern portion of Carrollton and the western portion of Plano, as well as portions of Frisco, Coppell and Grapevine.
     
     
    Most of Lewisville ISD’s school campuses were constructed during the last ten years with 47 schools built between 1980 and 2004.
     
     
    The Lewisville ISD is fully accredited at all grade levels (K-12) by the Texas Education Agency.
     
     
    All high schools are accredited by the Southern Association of Colleges and Schools.
     
     
    COMPETITIVE BID LAW
     
    The Lewisville Independent School District, as well as all other school districts in the State of Texas, is governed by the state competitive bid law. Therefore, the majority of our purchasing is done via competitive sealed proposals.
     
    The purpose and intent for the competitive bidding process is to help public schools obtain the best products at the lowest practical prices in the best interest of the taxpayers by stimulating competition. The Lewisville ISD is committed to fair and equal competition among all vendors. In addition, the state competitive bid law does not allow favoritism to be shown to any vendor.
     
    HOW TO GET ON LISD’s BID LIST
    To ensure your company is included on our bid lists, please go to the LISD Bids and Contracts System page and register your company. 
     
    This registration is not intended to add a vendor to the awarded vendor list, but to make sure all those that desire to be a part of the process get notified of bid opportunities.
     
     
    SUBMITTING QUOTES, BIDS, COMPETITIVE SEALED PROPOSALS OR REQUEST FOR QUALIFICATIONS AND PROPOSALS
     
     
    The majority of specifications for bids and quotes will be available to download or print from our website noted in the CONTACT INFORMATION below.
     
    QUOTES (FORMAL & VERBAL)
    Formal Quotes are generally utilized for categories with dollar values less than $25,000.00.
    Verbal Quotes are generally utilized for categories with dollar values less than $10,000.00.
     
    BIDS
    Bids are generally used for specific items with cumulative dollar values of $25,000.00 or more.
     
    FEDERAL FUNDS
    For all purchases with federal grant funds, the district shall comply with the federal regulations, EDGAR related to the purchasing of goods and services. [2 CFR 200.317-200.326] effective July 1, 2017.
     
    COMPETITIVE SEALED PROPOSALS
    Competitive Sealed Proposals are generally used for categories with dollar values of $25,000.00 or more.
     
    RFQ (REQUEST FOR QUALIFICATIONS) AND RFP (REQUEST FOR PROPOSALS)
    These processes are utilized for the procurement of professional services that are not required to be bid (architects, engineers, consultants, etc).
     
    QUOTE AND BID DOCUMENT INFORMATION
     
    1. Date, time, and place bid is to be opened. It is absolutely mandatory that all bids be delivered in
    accordance with those instructions. Bids that are received late are not accepted. All bids must be delivered to the Lewisville ISD Purchasing Department by the date and time specified in the bid document for the bid to be considered. All bids must be sealed when presented to the Purchasing Department.
     
     
    2. General Requirements and Conditions.
     
     
    3. Detailed specifications. Many times, brand names, and model numbers are utilized in the bid specifications as a way of communicating minimal requirements of the district. This in no way prevents a company from bidding alternates; however, all deviations must be stated in the bid document or the bidder will be required to supply the item completely as specified. All alternates must meet or exceed the specifications in order to be considered.
     
     
    4. Pre-bid meetings. For many bids, pre-bid meetings are a part of the process. This information is included in the bid specification documents. These meetings are an opportunity for bidders and LISD staff to meet, discuss the bid specifications and ask all questions that are necessary to enable the bidders to prepare their bid response.
     
     
    5. Questions pertaining to bid specification documents must be presented in writing to the Purchasing Department to insure that proper information is included in your bid response and also to insure that all vendors receive the same information. Purchasing is not responsible for information that is provided by other departments.
     
     
    BID ADVERTISEMENTS
    By state law, notice of the time, date and place where bids will be opened are published in a newspaper, The Denton County Morning News, a Dallas Morning News Community newspaper, in accordance with state bid law requirements. Any company or individual, who sees our advertisements and is interested in obtaining a bid specification document, may contact the Lewisville ISD Purchasing Department in person, in writing, by telephone, or by accessing our website at the following links: Upcoming Bids and Documents or Upcoming Quotes.
     
    BID OPENING PROCEDURES
    All bids are opened promptly on the date and at the time stated in the bid specification document. All interested vendors are invited to attend. All bid openings are public; however, only the names of the submitting vendors will be made public at the time of opening. Bid tabulations are available online after the bid is awarded.
     
     
    BID EVALUATION
    It is the intent of the school district and the Lewisville ISD Purchasing Department to obtain the best quality materials at the lowest prices possible. The bid evaluation process will begin at the lowest bid price and if that bid meets all requirements and specifications an award will be made. If the lowest bid price does not meet all requirements and specifications, we will move to the next lowest bidder until a bid is found that meets all requirements.
     
     
    BID AWARDS NOTIFICATION
    The Lewisville ISD Purchasing Department will issue all official bid award notifications. Award notifications from any other department or staff member of the district may be incorrect information.
     
     
    INVOICE AND PAYMENT TERMS
     
    By law the school district has 30 days after receipt of an invoice to present payment. It is the intent of the school district to pay all invoices promptly as possible; however, by acceptance of a Lewisville ISD purchase order you have agreed to the 30 day payment policy. All invoices are submitted to:
     
     
    Lewisville ISD
    Accounts Payable Department
    PO Box 217
    Lewisville, TX 75067
    (972) 350-4722
     
     
    TAX EXEMPTION
     
    The Lewisville Independent School District is tax exempt on the basis that it is a governmental entity - school district. A tax exemption certificate can be provided upon request.
     
    PURCHASING COOPERATIVES
     
    Lewisville ISD is a member of numerous purchasing cooperatives in the state of Texas. These include the Texas Building and Procurement Commission, Texas Cooperative Purchasing Network, and Educational Purchasing Cooperative of North Texas.
     
     
     
    CONTACT INFORMATION
     
    Lewisville ISD Purchasing Department
    1565 W. Main Street, #220
    Lewisville, TX 75067
    Phone: (972) 350-4749
    Fax: (214) 222-2450