Booster Club By-Laws

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    FMHS Circle of Friends Booster Club

    Article I - Name

    The name of this organization shall be FMHS Circle of Friends Booster Club, located in Flower Mound, Texas.

    Article II - Purpose

    Section 1. The purpose of the FMHS Circle of Friends Booster Club shall be to support the Circle of Friends organization of Flower Mound High School (FMHS) by assisting them financially as they develop and facilitate social acceptance and friendships for those with all ranges of abilities.

    Section 2. This organization is organized exclusively for the charitable, scientific, literary or educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code (hereinafter referred to as "Internal Revenue Code").

    Article III - Basic Policies

    Section 1. The organization shall be noncommercial, nonsectarian, and nonpartisan.

    Section 2. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, directors, trustees, officers or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the Purposes set forth in Article II hereof.

    Section 3. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (i) by an organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code, or (ii) by an organization, contributions to which are deductible under Section 170 (c)(2) of the Internal Revenue Code.

    Section 4. The organization or members in their official capacities shall not - directly or indirectly - participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise.

    Article IV - Membership

    Section 1. Membership shall consist of current and former students, parents, and faculty and staff.

    Section 2. Dues shall not be collected for membership.

     

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    Section 3. This organization shall conduct an annual enrollment of members, but may admit persons to membership at any time.

    Article V - Officers and their Election

    Section 1. Officers.

    1. Each officer shall be a member of the FMHS Circle of Friends Booster Club.
    2. The Officers of the organization shall be a president, a vice-president, a secretary, a treasurer, and a parliamentarian.
    3. Officers, with the exception of the parliamentarian, shall be elected by ballot in the month of May. However, if there is but one (1) nominee for an office, election for that office may be by voice vote. The parliamentarian shall be appointed by the president subject to the approval of the newly elected officers.

    Section 2. Nominating Committee. A nominating committee of three (3) persons and one (1) alternate shall be elected in March. The nominating committee will present a slate of officers at the election meeting in May, at which time additional nominees may run from the floor. The president does not serve on the nominating committee, nor does he appoint any member of the committee.

    Section 3. Elections. Elections shall be held at the May meeting. Election shall be by ballot unless there is but one nominee, in which case the nominee shall be elected by voice vote.

    Section 4. Term of Office. The term of office of an elected Officer of the organization shall be two years. No elected Officer shall serve consecutive terms in the same elected office. The terms of office will commence the day after the last day of the school year and conclude on the day after the last day of the school year.

    Article VIa - General Meetings

    Section 1. Regular Meetings. Regular meetings of the general membership shall be held monthly, September through May.

    Section 2. Special Meetings. Special meetings may be called by the President and may also be called upon the written request of any three Directors of the Board of Directors.

    Section 3. Notice of Special Meetings. Notice of special meetings shall be given at least three (3) days prior to the date of such meeting, specifying the time and place of the meeting and the business to be brought before the membership.

    Section 4. Quorum. Four (4) members shall constitute a quorum for the transaction of business.

     

     

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    Section 5. Voting. Proxy votes will not be permitted.

    Article VIb - Board Meetings

    Section 1. Regular Meetings. Regular meetings of the Board of Directors shall be held monthly. The times and dates to be determined during the school year.

    Section 2. Special Meetings. Special meetings may be called by the President and may also be called upon the written request of any three Directors of the Board of Directors.

    Section 3. Notice of Special Meetings. Notice of special meetings shall be given to each Director at least 48 hours prior to the date of such meeting, specifying the time and place of the meeting and the business to be brought before the Board.

    Section 4. Quorum. More than half of the Directors of the Board of Directors shall constitute a quorum for the transaction of business.

    Section 5. Voting. Proxy votes will not be permitted.

    Article VII - Executive Board

    Section 1. Composition. The Executive Board shall consist of the officers of the organization and the representatives of the student based Circle of Friends club. An FMHS faculty member shall be an ex-officio member of the Executive Board.

    Section 2. Vacancies. Vacancies of the Executive Board which occur after elections shall be filled by the remaining members of the Executive Board by a majority vote at any board meeting.

    Section 3. Term of Office. The term of office is for two year. No officer may serve consecutive terms in the same position. An officer who assumes their position less than half-way through the term shall be credited with serving an entire term.

    Section 4. Removal from Office. Any one or more of the officers may be removed, either with or without cause, by the majority vote of the Executive Board at a regular or special meeting called for that purpose. Officers who miss three consecutive regular meetings may be removed at the discretion of the Board after consideration of extenuating circumstances.

     

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    Article VIII - Duties of Officers

    Section 1. President. The President shall be the Executive Officer of the organization and, subject to the control of the Executive Board, shall in general supervise and control all of the business and meetings of the organization. He or she shall preside when present at all general meetings and all meetings of the Executive Board and serve as an ex officio member of all Committees of the Board, except the nominating committee. The President shall sign all contracts and agreements in the name of the organization subject to the advice, consent, and approval of the Executive Board. The President shall have the power and authority to appoint ad hoc committees and chairpersons as needed with the approval of the Executive Board.

    Section 2. Vice President. The Vice President shall serve as aide to the President. The Vice President shall perform the duties of the President in his or her absence or at such time as the President is unable to perform his or her duties. The Vice President shall serve as the board representative for the Grande Ball committee.

    Section 3. Secretary. The Secretary shall see that the record of attendees and minutes of the General Meetings and the meetings of the Executive Board are maintained, shall see that the books and reports are properly made and filed and shall perform such functions as from time to time may be directed by the President. The Secretary shall also inform the President if a director fails to achieve meeting attendance requirements stated in the bylaws. The Secretary shall present all books and reports for audit at the end of each fiscal year.

    Section 4. Treasurer. The Treasurer shall oversee the care and custody of all funds and securities of the organization. The Treasurer may sign, make and enforce in the name of the organization all checks, drafts and orders for payment under the direction of the President or the Board of Directors. The Treasurer shall exhibit at all reasonable times the books and accounts of the organization to elected voting directors. The duties and responsibilities of the Treasurer may be delegated with the approval of the Board of Directors. The Treasurer may approve and provide statements of the condition of the finances of the organization at the next meeting following the request of the Board. The Treasurer shall provide a written and oral financial report at all General Meetings. The Treasurer shall serve as the chairperson for the Budget committee.

    Article IX - Duties of Board of Directors

    Section 1. The Board of Directors shall have the control of general management of the affairs and business of the organization. The Directors shall in all cases act as a Board, regularly convened by a quorum and they may adopt such rules and regulations for the conduct of their meetings and the management of the organization as they may deem proper not inconsistent with the bylaws and the laws of the state of Texas. The Board shall monitor administrative and program activities to ensure objectives are being met.

     

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    Section 2. Compensation of Officers. The Officers shall not receive a salary or compensation. The Officers shall be reimbursed for expenses incurred on behalf of the organization as approved by the Board.

    Article X - Committees

    Standing Committees shall be Fundraising, Publicity, Budget, and Grande Ball.

    Article XI - Financial Obligations, Authority, and Fiscal Agent

    All bills payable, notes, checks, and negotiable instruments of the organization shall be made in the name of the organization and shall be signed by any two of these individuals:  President, Vice President, Treasurer, Secretary or additional Board members as designated by the Board,

    Article XII - Amendments

    These Bylaws shall be reviewed on a periodic basis and may be altered or repealed at any regular meeting of the Board of Directors or at any such special meeting of the Board of Directors at which a quorum is present, 30 days notice of amendments having been given. An affirmative vote of the majority of the Directors shall be required for amendment. Notice of the proposed alteration or repeal shall be contained in the notice of such special meeting. Any amendments must be approved by the general membership.

    Article XIII - Parliamentary Authority

    Robert's Rules of Order (Newly Revised) shall be the parliamentary authority for all matters of procedure not specifically covered by the Bylaws of the Corporation.

    Article XIV - Conflict of Interest

    At such time that any matter should come before the Board or any committee thereof in such a way as to give rise to a conflict of interest, the affected Director shall make known the potential conflict and, if advisable, withdraw from the meeting for so long as the matter shall continue under discussion, except to answer any questions that might be asked of him or her. Should the matter be brought to a vote, the affected Director shall not vote. In the event that, when advisable, he fails to withdraw voluntarily, the President or Chairperson shall require that he remove himself from the room during the discussion and vote on the matter.

    Not withstanding the above, the affected Director shall bring to the attention of the Executive Director any business transaction involving such a conflict of interest. No Director or family member of a director shall benefit by his association with the organization unless there are legitimate business reasons that benefit the organization. In the event, that a Director or member of a director's family wish to apply for a paid position with the organization, the Director must first resign his/her position on the Board.

     

     

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    Article XV - Fiscal Year

    Section 1. The fiscal year of the organization shall begin at the opening of business on July 1 and run to the close of business on June 30 of each year.

    Section 2. Audit. Each year the Board of Directors shall ensure an independent audit is conducted of the organization's books and accounting.

    Article XVI - Dissolution

    On the discontinuance of the organization by dissolution or otherwise, the Executive Board shall dispose of all assets as set forth according to IRS code.