Lewisville Independent School District

Employee will pick up gas card at LISD Purchasing Department, Performing Arts, or applicable High School along with an LISD Gasoline Credit Card Form and Instructions. On occasion you will need the form ahead of time: see #3. The Purchasing Department is located at the Bolin Administrative Center, 1565 W. Main Street, Room 220.
Employee picking up Gas Credit Card will need to furnish Purchase Order Number or last 4 digits of P-Card # before a Gas Credit Card can be issued for the Rental Car.
An employee using a district vehicle for out of town travel will need approval from his/her Director/Administrator before a Gas Credit Card can be issued. Approval can be obtained by printing the LISD Gasoline Credit Card Form located in the Business Office Procedure under Purchasing. Have your Director/Administrator sign Item #6 on this form and bring to the Purchasing Department to get the Gas Credit Card.
The Shell card is valid at participating Texaco stations that display the Shell emblem at the station or pump.
This card can be scanned and used directly at the pumps.
If the card does not scan at the pump, go inside to request that the attendant enter the number manually. If there is a problem with processing the transaction, call Shell at 1-800-331-3701.
Obtain a receipt—if using the pump and the tape runs out, request one inside the station. You are required to turn in receipts within 24 hours or the first work day back.
Turn in gas receipt(s) and completed LISD Gasoline Credit Card Form to your bookkeeper or secretary so a P.R. can be entered on the system. Only the last five digits of the credit card are needed on the form. The credit card company can not be paid until the P.R. is processed.
Return the gas card to the Purchasing Department or applicable High school within 24 hours or the first work day back as we have a limited number of gas credit cards that are used District wide.

“Do not give your gas card to someone else or to another campus.” Gas cards are to be returned promptly after each use to the Purchasing Department or applicable High School. You are required to turn in receipts and gas credit card within 24 hours or the first work day back.

NOTE: Gas expenses for employees using personal vehicles will be reimbursed on an EXPENSE STATEMENT at the rate listed in the LISD TRAVEL GUIDELINES

GASOLINE CREDIT CARDS